Last Updated: January 1, 2023

This California Associates and Colleagues Privacy Notice (“Workforce Notice“) describes our information practices relating to our current and former full-time, part-time, and temporary associates, colleagues and staff, as well as Company officers, directors, and owners who are California residents (each an “Associates” “Colleagues“) (collectively the “Workforce” or “you“) who are employees of EmployBridge Holding Company, our affiliates, and subsidiaries (“EmployBridge,” “we,” “our,” “us,” or the “Company“). This Workforce Notice is intended to satisfy the requirements of the California Consumer Privacy Act (as amended by the California Privacy Rights Act of 2020) (collectively “CCPA“).

1. Scope and Relation to Other Policies

This Workforce Notice applies to the Personal Information we collect in the employment context about our Associates and Colleagues. This Policy supplements other Company policies and procedures, including but not limited to, the Employee Handbook, Acceptable Use Policy, and Mobile Device Security Policy. This Workforce Notice applies to any information that identifies, relates to, describes, is reasonably capable of being associated or could reasonably be linked, directly or indirectly, with you (subject to some exemptions under the CCPA) (“Personal Information“).

This Workforce Notice does not address or apply to our information practices that are not subject to the CCPA, such as:

This Notice also does not apply to the Personal Information we collect from our clients, customers, contractors, job applicants, or our Associates and Colleagues in the context of their personal use of our products and services, which are subject to different notices. For additional information on our general privacy practices, please visit our website Privacy Policy.

We may provide Associates and Colleagues additional notices about our information practices covere by other laws (e.g., background check, drug tests, etc.).

Our information practices may vary depending upon the circumstances, such as your job location, role, and responsibilities with us. Also, in some cases (such as where required by law), we ask for your consent or give you certain choices prior to collecting or using certain Personal Information.

2. Personal Information We Collect

The following identifies the categories and types of Personal Information we may collect about Associates and Colleagues (and may have collected in the last 12 months):

Identifiers. Such as your name, date of birth, address, personal email address, personal phone number, and work contact details (phone, email, and physical address) as well as your dependents’, emergency contacts’, and beneficiaries’ personal identifiers. Additionally, we collect Personal Information such as your social security number, driver’s license or ID number, passport number, or governmental identifiers to verify your identity and authorization to work.
Characteristics of Protected Classifications. Such as your age, gender identity, racial or ethnic origin, disability information, or military or veteran status, if you provide this information as part of your application.
Internet or Other Electric Network Activity Information. Such as browsing history and email usage.
Employment-Related Information. Such as employment history, including job title and position, skills, professional interests, and professional experience so we can place you in a job that you are qualified to do.
Health Insurance Information. Such as your policy number and coverage information if you are eligible for such benefits, make claims, for workers’ compensation, or request disability or leave insurance coverage.
Medical Information. Such as your diagnosis, dates of services, or provider names, when you provide us with information about your ability to work.
Financial Information. Such as bank account information to process payroll.
Geolocation Data. In some circumstances, we may collect information related to your or your device’s geographic location.
Sensitive Personal Information. Such as government-issued identifiers like social security number, driver’s license number, or passport number. To the extent required and voluntarily provided by you, we also may collect information about your race or ethnicity, religion, union membership, and certain financial, medical, or health-related information.

3. Where We Get Your Personal Information

We generally collect Personal Information identified above from the following categories of sources:

4. Purposes for Which Personal Information is Collected

We generally collect Personal Information as reasonably necessary for the following business or commercial purposes as permitted by applicable laws:

5. Disclosure of Personal Information

A. Purposes for Disclosing Personal Information

We may disclose the categories of Personal Information we collect for the purposes described above and for the following business purposes.

B. Categories of Recipients

We may disclose Personal Information to the following categories of recipients:

6. Retention of Personal Information

We store your Personal Information for as long as needed, or permitted, based on the reason we obtained it (consistent with applicable law). When deciding how long to keep your Personal Information, we consider whether we are subject to any legal obligations (e.g., any laws that require us to keep records for a certain period of time before we can delete them) or whether we have taken any legal positions that require data retention (e.g., issued any legal holds or otherwise need to preserve data). From time to time, we may also deidentify your Personal Information, retain it and use it in compliance with CCPA.

7. How You Can Update Your Personal Information

It is important that the information contained in our records is both accurate and current. We offer various self-help functions within our employment tools that will allow you to update your Personal Information. If your Personal Information changes during the course of your employment, you can use these self-help tools to update your Personal Information or you may contact Human Resources.

8. Your California Privacy Rights

A. Associate and Colleague Privacy Rights

The CCPA provides California residents with specific rights regarding Personal Information. This section describes your rights under the CCPA and explains how to exercise those rights. Subject to certain conditions and exceptions, Associates and Colleagues have the right to make the following requests:

We do not sell or share the Personal Information we collect from Employees, and we do not have actual knowledge that we sell or share the Personal Information of individuals under 16 years of age.

B. Exercising Your California Privacy Rights

To exercise any of these CCPA rights, please use one of the following methods:

EmployBridge may require additional information to confirm your identity before fulfilling the request, such as your full name, the email address you used to communicate with us, and your address. In some cases, we may request additional information to verify your identity, or where necessary to process your request. If we are unable to verify your identity after a good faith attempt, we may deny the request and, if so, will explain the basis for the denial.

You may designate someone as an authorized agent to submit requests and act on your behalf. To do so, you must provide us with written permission to allow the authorized agent to act on your behalf. We may also ask you directly to verify that you have authorized your authorized agent to act on your behalf.

Note, this Privacy Policy applies only to rights and practices pursuant to the CCPA. These rights are in addition to any rights that may be available to you under the California Labor Code. To the extent you wish to exercise any rights pursuant to the Labor Code, please submit a Help Desk ticket to the People Success Center or contact them at

9. Contact Us

If you have questions or concerns regarding this Workforce Notice or the handling of your Personal Information, please contact us at:

EmployBridge Holding Company

1845 Satellite Blvd., Suite 300

Duluth, GA 30097

(800) 605-8304