Writing An After Interview Thank You Email

Writing An After Interview Thank You Email

Writing an after interview thank you email

Around 118 applicants vie for a single job opportunity, yet only 20% of them will be asked to interview. Once you’ve made it to that point, every action you take carries weight — and that includes whether you write an after-interview thank you email. 

Taking the time to write a thank you email is more than just a polite gesture; it’s an opportunity to set yourself apart from other candidates and leave a lasting impression on potential employers. Discover the significance of an after-interview thank you note and the top writing tips to boost your chances of securing a job offer. 

Why it’s important to write an after-interview thank you note

If you’ve been on the hunt for your next role, you know how competitive the job market can be. This is why it’s crucial to send a sincere thank you letter after an interview. It’s a key strategy for gaining a competitive edge, showing gratitude for the opportunity, and reaffirming your interest in the position. A study by TopResume found that 68% of hiring managers believe that receiving an after-interview thank you note positively influences a candidate’s chances of securing the role. 

On the flip side, job seekers who neglect to follow up after an interview might be putting their opportunities at risk. Although strongly advised, research indicates that 57% of candidates forget to send a thank you email after a job interview. Since most job seekers overlook this simple yet effective task, it’s a great way to distinguish yourself from other applicants vying for the same position.

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Best practices for a follow-up email after an interview

Picture this: You’ve just had an interview and now it’s time to send a follow-up email. Here are the best practices for emailing after an interview to make a memorable impact.
1. Be prompt
Make sure your thank you emails are sent promptly. This demonstrates professionalism, eagerness, and respect for your interviewer’s time. The best time to send a thank you email after an interview is within 24 hours to 48 hours. This can help ensure your candidacy remains top of mind for hiring managers and demonstrates your proactive approach to communication.
2. Personalize your message
In today’s tech-driven world, it might seem tempting to grab a thank you email template online or send a generic message generated by AI. However, those one-size-fits-all notes won’t genuinely express your gratitude or strengthen your candidacy. A personalized email, on the other hand, shows real interest and attention to detail, which can set you apart. Tailor your after-interview thank you note email by:
  • Addressing the interviewer by name.
  • Referencing specific discussion points.
  • Highlighting how the conversation resonated with you.
  • Reiterating your enthusiasm for the role.
  • Expressing eagerness for the next steps in the hiring process.
3. Keep it concise
Writing a concise thank you note shows respect for the interviewer’s time and ensures your message is clear. To write a brief yet impactful email, it’s recommended to use bullet points, limit paragraphs to two or three sentences, and focus on succinctly expressing gratitude and reiterating your interest.
4. Highlight your unique value
Use a thank you follow-up note as an opportunity to reinforce your suitability for the role and the value you can bring to the role. This involves emphasizing your relevant skills, experiences, and qualities that align with the job requirements. At the same time, you’ll want to avoid generic statements or overused phrases that don’t support your specific achievements or how you can contribute to the company’s success.
5. Proofread for professionalism
Typos, inconsistent formatting, and grammar mistakes may undermine how you’re perceived. Ensure your thank you follow-up email after an interview is error-free and reflects attention to detail by proofreading it thoroughly. Reviewing before sending is crucial to uphold your credibility and professionalism in the interviewer’s eyes.
6. Follow up if necessary
Employers and hiring teams are often busy, which can lead to post-interview silence. Surprisingly, research indicates that 75% of job seekers have experienced being ghosted after an interview. If there’s no follow-up after the interview, it’s acceptable to reach out after a week to maintain contact and show ongoing interest. This timeframe allows ample time for review, especially if no specific timeline was outlined.

What to say in an email after an interview

For your than -you note to be impactful, there are a few standard elements you’ll want to include:

  • A subject line: Include a concise and relevant subject line that captures the attention of your interviewer.
  • A customized greeting: Address the recipient by name to personalize the message and communicate genuine interest.
  • A message of appreciation: Express sincere gratitude for the opportunity to interview and discuss the position. 
  • Reiterating your qualifications: Emphasize relevant skills and experiences that make you a strong candidate for the role.
  • Inquiring about the next steps: Demonstrate eagerness for any updates on the hiring process and ask what you can expect moving forward.
  • Your contact information: Don’t forget to include your full name, phone number, and email address for easy contact.

Maximize your job search success with Employbridge

Sending a thank you follow-up interview email isn’t just a nice gesture; it’s a smart strategy that can boost your chances of landing a job. And if going through the job search process feels daunting, Employbridge is here to offer support. With our focus on championing individuals and unlocking potential, we provide not only job opportunities but also free skills training, educational courses, and connections with top employers.

Ready to kickstart your professional journey toward new opportunities and personal growth? Explore all of our career opportunities or contact us to get started.