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Workforce Management Model

Jan 24, 2024

A Model For Managing Your Workforce Effectively 

Effective workforce management is a goal all organizations strive for, but a big part of reaching that objective is related to employee engagement. Fortunately, there are many workforce management models to help you improve engagement and orchestrate success this year — and in the long run.

Join us as we explore innovative approaches to talent management that can improve workforce management and provide flexibility as demand and market conditions change.

Key challenges of contemporary workforce management

In pursuit of an agile, productive and satisfied workforce, organizations must find ways to overcome challenges such as:

  • Accessing talent on demand: When industries or organizations undergo rapid change, team leaders may grapple with finding and hiring experienced talent to fill roles. 
  • Adopting and integrating technology: Technology is constantly evolving — making it difficult for organizations to keep pace and identify solutions that align with their needs. Leaders also may struggle to smoothly integrate these solutions into existing workflows. 
  • Workforce planning and forecasting: The dynamic nature of business can make it difficult to predict future staffing needs. Fluctuations in market demands and unforeseen changes require leaders to develop flexible management strategies. 
  • Talent shortages and bridging skills gaps: A shortage of talent is becoming pervasive in some industries. According to Korn Ferry, projections indicate a global human staffing crisis of over 85 million people by 2030, which could potentially lead to unrealized annual revenues of up to $8.5 trillion. Consequently, team leaders need qualified professionals with diverse expertise who can navigate skills gaps.

7 types of workforce management models to consider 

1. Demand-based workforce management model

In this model, organizations align staffing levels with fluctuating or seasonal demand for products or services. It is typically ideal for industries such as hospitality, construction, agriculture, and retail.

This model requires leaders to invest in robust data analytics, create flexible staffing plans, and prioritize cross-functional training. When executed properly, this investment can lead to more accurate demand forecasting and improved cross-training programs.

2. Supply-based workforce management model

This model focuses on coordinating workforces with the available talent pool and is particularly beneficial for sectors with specialized skill requirements, such as technology, healthcare, or aerospace. Organizations can take advantage of this model by fostering partnerships with educational institutions, implementing targeted recruitment strategies, or investing in ongoing training programs. In this system, teams ensure a steady supply of skilled professionals ready to meet specific organizational needs.

3. Integrated workforce management model

This approach strikes a balance between demand- and supply-based models. Managers aim to create a cohesive strategy that considers the demand for specific skills or roles within an organization and the supply of talent who have that expertise. Suited for versatile industries with diverse skill requirements – such as manufacturing, finance, and technology – it promotes flexibility and adaptability.

To maximize this method’s benefits, leaders can implement workforce analytics, foster cross-functional collaboration, and create a culture of continuous learning while integrating technology and aligning workforce strategies.

4. Strategic workforce planning model

With strategic workforce planning, managers are trying to align labor management with overarching organizational goals. This model is designed to ensure workforces possess the skills required for long-term success. With an emphasis on talent development and succession planning, leaders can leverage this approach by conducting regular skills assessments, investing in continuous learning programs, and implementing robust succession plans to achieve talent optimization.

5. Employee-centric management model

This model aims to create a positive work environment that promotes employee satisfaction and well-being. Organizations across industries are increasingly recognizing the value of employee engagement and retention, and this approach facilitates these outcomes through open communication, professional development opportunities, and work-life balance. Team leaders can make the most of this method by conducting regular employee feedback sessions, implementing flexible work arrangements, and recognizing individual achievements.

6. Agile workforce planning model

An agile workforce planning model prioritizes resilience. Teams leverage this approach to quickly adjust staffing levels and skill sets on an as-needed basis. To swiftly navigate uncertainties and seize emerging opportunities, leaders can promote a culture of innovation, implement cross-functional training, and invest in technologies that enhance remote collaboration.

7. Compliance-centric workforce planning model

A compliance-centric workforce management approach aligns labor practices with laws and regulations. This is crucial for industries that are subject to stringent compliance requirements such as healthcare and finance. To ensure success, leaders can stay abreast of regulatory changes, implement tracking and reporting systems, and conduct regular compliance audits – ultimately contributing to a resilient workforce and shielding the organization from legal risks.

Determining which approach is best suited for your needs

Not sure which workforce management model is the best fit for your organization’s needs? Here are three questions to ask yourself :

  • What are my organization’s specific needs? This might include factors such as your company’s size, structure, and the nature of your operations. 
  • What industry dynamics do I need to keep in mind? Take note of relevant trends, compliance requirements, or challenges specific to your sector.
  • What are my team’s long-term goals? Consider the model that best aligns with your overarching business objectives, from fostering growth and expansion to ensuring workforce sustainability. 

Once you’ve identified your ideal management approach, pairing it with innovative technology or workforce management software are essential for success. Research reveals that up to 75% of HR managers and practitioners already use workforce management software to streamline processes, enhance data-driven decision-making, and ensure seamless integration with strategies. Turning to advanced software and embracing automation, artificial intelligence, and cloud-based solutions can contribute to your team’s overall efficiency and flexibility, which goes hand in hand with enhanced workforce management.

The value of an improved workforce management model

With an effective workforce management model in place, your organization has a strategic framework to optimize operations and elevate employee performance. A tailored model aligned with your specific needs leads to:

  • Unparalleled efficiency as a result of streamlined processes and minimized resource gaps.
  • Greater agility, enabling swift adaptation to industry dynamics and emerging trends.
  • Actionable data that empowers leaders to make more informed decisions.
  • Enhanced employee satisfaction, as improved processes and strategic planning create a positive work environment.

Optimize workforce management with trusted solutions 

If you’re considering how to enhance your systems for workforce management, you don’t have to go it alone. Employbridge is a trusted staffing partner with more than 30 years of experience and a commitment to championing people and unlocking potential.

Optimize your workforce management by leveraging a blend of human expertise and our workforce-as-a-service platform, driven by Bluecrew technology. This ensures the most scalable and data-rich access to the right workforce when you need it. Whether through gig and flexible employment solutions, consultative hiring services, or advanced digital platforms, Employbridge provides value-added solutions that enhance productivity and performance.

Ready to build a future-ready workforce and promote sustained success in workforce management? Contact us to learn more about how we can help.

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